Private Policy for Headfitted ApS


In our Privacy Policy for Headfitted ApS, you will find help in understanding what data we collect, why we collect them, and what we as data-responsible organization use them.


1. General

1.1. This Privacy Policy applies to all personal information you provide and / or which we collect about you when you are a Headfitted ApS customer or visit our website


2. Data Manager

2.1. The data-responsible organization for processing your personal information is:

Headfitted ApS
Egevej 3, 2nd floor
8370 Hadsten, Denmark
CVR No. 38 39 69 27

2.2. When we process personal information, we comply with the EU Data Protection Regulation (GDPR) as well as the Danish Personal Data Regulations, which may apply after May 25, 2018.

2.3. If you have any questions about our privacy policy or the way we process your personal information registered with Headfitted ApS, please contact or phone +45 70 20 50 33.

2.4. If you want insight into your personal information, do you think that incorrect data has been registered, or do you have any other objections, please contact us. You have the opportunity to gain insight into what information is registered about you and you can object to a registration in accordance with the rules in the Personal Data Act.

3. Website and cookies

3.1. When you visit the website, we use cookies as described in our IT provider Squarespace solution. A cookie is a small text file stored in your browser to recognize your computer on subsequent visits. Cookies help us see how many people visit the site (traffic metric) and how our users interact with the site. We do not process user behavior information that can associate user behavior with specific people.

3.2. As mentioned in section. 3.1., we use cookies to give us insight into how visitors use our website. We do not share this data to third parties, and the knowledge we receive is used solely to improve website and user experience for you as a visitor. You can read more about Squarespace using cookies here.

3.3. You can opt out of using cookies in your browser (this is not recommended).


4. Collection of Personal Information

4.1. If you are a customer or contact us by the website,, we collect the following personal information about you: Name and Email Address. If you are in contact with the solution of a task, advice or a specific project, we also record information about your position, as well as billing information such as company name, CVR number, etc.

4.2. Personal information will never be disclosed to third parties unless you expressly commit to it.

4.3. We do not collect any special categories of personal information (sensitive information) about you.

5. Processing of Personal Information

5.1. We treat only personal information to the extent necessary, when you are set up as a customer. For example, it might be necessary for us to fulfill our obligations under agreements and related services. It can also be to meet the obligations we have as a Danish company where we are covered by Danish legislation.

5.2. Personal information shall be understood as defined in the Personal Data Act.

5.3. We do not make any profiles of you and do not abuse your personal information. Furthermore, we do not disclose your personal information without your consent unless we are required to do so by law.

5.4. If you are a customer, we use your personal information to:

  • Submit order confirmation and contracts
  • Give you customer service, support, answer questions and comply with your requests
  • Execute your orders and deliver our services and services
  • Manage your customer relationship management
  • Provide advice on new options, products, prices, system updates, downtime, etc. via email


6. Sharing your personal information

6.1. We may share your personal information with the suppliers and collaborators who assist us in the execution of your order or assist us with our IT operations, hosting, SMS gateway, etc. This means, for example, that you share your informations with our service providers, our technical support and our bank.

6.1.2. We share your information to the extent we are required, for example as a result of reporting to public authorities like SKAT.


7. Sharing information with recipients outside the EU / EEA

7.1. As data controller, we do not share personal information with recipients outside the EU / EEA.

7.2. Our Indian subsidiary Headfitted Solutions will in special cases be involved in delivering deliveries and services to selected customers. Access to sensitive data will only be granted after your acceptance and Headfitted Solutions will be subject to an approved data processing contract as a subcontractor.


8. Protection of personal data

8.1. According to the Personal Data Act, your personal information must be kept safe and confidential. We store your personal information on limited access computers that are located in controlled facilities and our security measures are continuously monitored to determine whether our user information is handled properly and with due regard to your rights as a user. However, we can not guarantee 100 percent security for data transfers over the Internet. This means that there may be a (limited) risk that other unauthorized persons gain access to information when data is sent and stored electronically. You thus disclose your personal information at your sole discretion.

8.2. Personal data is deleted or anonymized continuously as the purpose they were collected for termination.

8.3. The rapid development of the Internet means that changes in our processing of personal data may become necessary. We therefore reserve the right to update and modify these Privacy Policy. In case of significant changes, we will notify you in the form of a visible notice on our website.

8.4. To the extent that personal information about you is processed, you have the right to disclose what personal information is attributable to you according to the Personal Data Act. If it appears that the information or data processed about you is incorrect or misleading, you are entitled to require these corrected, deleted or blocked. You can object to any information about you being treated as a matter of urgency. You may also revoke your consent at any time. You also have the opportunity to complain about the processing of information and data regarding you. Complaints are filed with the Data Inspectorate, cf. section§ 58,1of the Personal Data Act.


9. Last updated

9.1. This Privacy Policy was last updated on 10-09-2018.